Job Description
Working Title: Office & Admin Specialist Sr Job Class: Office and Administrative Specialist, Senior Agency: Pollution Control Agency - Job ID : 89114
- Location : St. Paul
- Telework Eligible : Yes
- Full/Part Time : Full-Time
- Regular/Temporary : Unlimited
- Who May Apply : Open to all qualified job seekers
- Date Posted : 09/25/2025
- Closing Date : 10/09/2025
- Hiring Agency/Seniority Unit : Pollution Control Agency / Pollution Control-AFSCME
- Division/Unit : EAO RMAD Business Support Unit
- Work Shift/Work Hours : Day Shift
- Days of Work : Monday - Friday
- Travel Required : No
- Salary Range: $22.23 - $30.09 / hourly; $46,416 - $62,827 / annually
- Classified Status : Classified
- FLSA Status : Nonexempt
- Designated in Connect 700 Program for Applicants with Disabilities : Yes
The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Job Summary This position exists to provide high-level administrative support to multiple Division Director Offices. The position provides assistance in managing administrative functions by coordinating activities relative to managerial support. This position works with staff at all of levels of the Agency to provide service for both internal and external customers.
Qualifications Minimum Qualifications Candidates must clearly demonstrate the following qualifications:
Advanced skill in using business English grammar, spelling and punctuation to write and edit reports, letters, and other documents.
Skill in customer service to respond effectively to customers who have questions about agency operations and procedures (in person, on the phone)
Skill in customer service to provide prompt, courteous and accurate information to customers in person, on the phone, and through e-mail and other written correspondence.
Word processing experience sufficient to use software to create, format, edit, print, and save a variety of documents, including spreadsheets, tables, charts, and graphs.
Skill in keyboarding/typing, using Microsoft Word or equivalent software, sufficient to produce memos and correspondence in an efficient and timely manner.
The Minnesota Pollution Control Agency will not sponsor applicants for work visas including F-1 STEM OPT extensions.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Individuals must be legally authorized to work in the United States.
Preferred Qualifications Considerable experience in preparing correspondence and reports, and in the use of business English, spelling, and punctuation are essential since most of the material to be typed is of a complex and technical nature.
Good communication skills and the ability to establish and use good human relation skills to sustain effective working relationships with other employees and the public is essential. In addition, the person in this position must possess the following abilities:
Experience working with document management and retention data bases.
Knowledge of data practices requirements when working with data and the ability to keep confidential information private and handle it appropriately.
Ability to research information to move forward with assignments and the ability to understand and carry out written and oral instructions;,
Skilled in the use of the following software. (Microsoft Word, Excel, Outlook and PowerPoint, Visio as well as Adobe Acrobat and InDesign, OnBase, Tempo).
Strong organizational skills and the ability to work independently, prioritize, plan, coordinate, and maintain daily work products for self and technical staff
Physical Requirements Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties.
Additional Requirements Position duties may require travel but driving is not a minimum qualification or essential function of this position. Employees who may drive for state business will need their driver's license checked prior to operating a state vehicle.
Application Details How to Apply Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to .
Contact If you have questions about this position, contact Jillian Kloster at jillian.kloster@state.mn.us
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Jillian Kloster at jillian.kloster@state.mn.us .
About Pollution Control Agency Our mission is to protect and improve the environment and human health. We work with many partners (citizens, communities, and businesses, all levels of government, environmental groups and educators) to prevent pollution, conserve resources, and to help ensure polluting does not have disproportionate impact on any groups of people. We emphasize work-life balance with flex schedules, compressed schedules, and options to telework for some positions.
Working together to improve the state we love. What do Minnesota's State employees have in common?
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include: - Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
Support to help you reach your career goals: - Training, classes, and professional development
- Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )
Employee Assistance Program (EAP) for work/life support: - A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
APPLICANTS WITH DISABILITIES Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Job Tags
Hourly pay, Full time, Temporary work, Part time, Work at office, Local area, Remote work, Visa sponsorship, Work visa, Monday to Friday, Shift work, Day shift,