Job Description
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Join to apply for the Full Time - Associate Director, Commercial Real Estate Management role at Aztec Shops, Ltd.
Job Description
Under the general direction of the Director of Real Estate and Business Development, provides planning and management of commercial real estate owned or administered by Aztec Shops.
Summary
Job Description Under the general direction of the Director of Real Estate and Business Development, provides planning and management of commercial real estate owned or administered by Aztec Shops.
ESSENTIAL DUTIES AND RESPONSIBILITIES DEPENDING ON LOCATION: NOTE: The duties listed below are examples of the variety and general nature of those performed by employees in this job description. The list is descriptive only and should not be used for any other purpose. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. This is not an all-encompassing list and additional duties may be assigned based on business needs. The responsibilities listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Commercial Real Estate Management - Sdsu Main Campus The Associate Director is the key member of the team responsible for overseeing all facets of the relationship between Aztec Shops and commercial tenants on San Diego State University’s (SDSU) main campus. These tenants—comprising restaurants, retail outlets, bank branches, ATMs, and cellular sites—are governed by more than 25 individual agreements as of January 2025. Reporting to the Director of Real Estate and Business Development, the Associate Director contributes to a broad range of functions, including but not limited to:
- Planning the tenant mix to ensure it matches the needs of the campus while positioning the tenants for long-term success.
- Preparing annual budgets for commercial properties.
- Acting as the main point-of-contact for tenants and potential tenants, including emergency calls after hours.
- Negotiating, preparing and executing commercial leases and associated documents, working with outside legal counsel as necessary.
- Supervising activities of commercial real estate brokers, if used, under contract to Aztec Shops.
- Assisting tenants in obtaining any agency approvals necessary to open and operate in Aztec Shops-controlled facilities.
- Facilitating and auditing expenditures of negotiated Tenant Improvement allowances.
- Maintaining a Master Rent Roll and providing direction to Financial Services in the preparation of invoices.
- Overseeing the collection of tenant rents and, where necessary, creating payment terms, issuing default notices and supervising evictions.
- Supervising regular property inspections inside and out to make sure tenants comply with fire/life/safety regulations and agreed upon standards of upkeep.
- Responding in a timely and courteous manner to problems and requests of tenants.
- Requesting service from maintenance staff and vendors.
- Overseeing and nurturing partnerships related to commercial parking operations.
- Reviewing costs to identify potential savings.
- Following up on suggested solutions to ensure tenants’ needs are met.
- Supervising Common Area Maintenance (CAM) expenses, auditing costs and reconciling CAM charges.
- Gathering and maintaining insurance documents from tenants and vendors.
- Acting as the liaison between tenants and other occupants of shared buildings.
- Maintaining lease, CAM and property files in Aztec Shops’ hard-copy and electronic systems and updating files as necessary.
- Developing proficiency in relevant software for better property management.
- Work closely with other identified staff to support activities listed above.
Commercial Real Estate Management - Sdsu Mission Valley Campus San Diego State University is in the initial stages of developing its 166-acre Mission Valley Campus, anchored by Snapdragon Stadium. As the Master Tenant overseeing approximately 95,000 square feet of retail space expected to roll out over the next eight years, Aztec Shops will expand its portfolio by more than 40 tenants. The Associate Director plays a key role in shaping the campus’s retail landscape, curating a tenant mix designed to maximize long-term success and revenue generation. In addition to the responsibilities outlined above, the introduction of new construction brings added responsibilities, including the following:
- Identify and reach out to interest list and other potential tenants through networking, industry events, and direct outreach.
- Serve as primary liaison between subtenants and developers, and also architects and contractors, to ensure tenant requirements are incorporated into build-outs or renovations; analyze developer documentation—including schematics, design, and construction drawings—to verify alignment with subtenant specifications.
- Evaluate subtenant technical requirements to determine compatibility with planned developments.
- Lead the development and execution of marketing strategies for campus retail initiatives.
- Collaborate with developers to design and implement comprehensive signage plans and specifications.
- Foster strategic integration between the retail environment and adjacent assets such as the stadium, innovation district, hotel, and residential zones.
- Ensure all leasing activities comply with legal and regulatory requirements, and maintain accurate lease documentation.
Other - Works to advance the interest of Aztec Shops through being an active member of the university community.
- Remains current on changes within the regulatory, economic and competitive environment which may affect the organization.
- Supports cross-divisional cooperative programs.
- Develops and maintains working relationships with customers, co-workers, vendors, student organizations, faculty, staff, current tenants of Mission Valley Enterprises, and university personnel.
- When tasked, assists with the purchase of commercial or residential properties, and leads efforts to remove properties from tax roll, if applicable.
- Must comply with and ensure continued, consistent compliance with all company policies, and federal, state, and local laws/regulations including but not limited to: employment, safety, and health.
- Other duties as assigned.
Job Requirements MINIMUM EDUCATION, TRAINING AND EXPERIENCE REQUIRED: The minimum requirement for applicants is a High School Diploma or General Education Development (GED) Degree is required. A Bachelor's degree or working towards a degree is preferred; plus at least 5 years related experience in commercial property management or equivalent combination of education/training and experience.
Must be computer literate with knowledge of Microsoft Office and Google Workspace products. Strong communications, organizational and time management skills, detail oriented and accurate, self-directed, and problem solving are required.
MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS Language Skills Must be able to read, write and understand English. Requires the ability to follow verbal and written instructions, guidelines and objectives.
Requires the ability to read, comprehend, analyze, and interpret general business information, governmental regulations, and technical/trade journals. Requires the ability to write reports and communicate effectively using telephonic, written, and electronic means. Requires the ability to effectively and respectfully present information one-on-one, small, and large group situations to customers, management and employees of the organization.
Mathematical Skills Requires the ability to calculate figures and amounts such as probability and statistical inference. Requires the ability to prepare and analyze numerical figures, create and interpret spreadsheets. Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations. Must be able to read and interpret financial data.
Reasoning Ability Ability to define problems, collect data, establish facts, draw valid conclusions and develop solutions/strategies. Ability to interpret an extensive variety of information or instructions with several undefined and some concrete variables. Requires good analytical, quantitative skills, organizational and management skills.
Manual Dexterity Must be able to utilize a computer. Requires the ability to use a variety of office machines and equipment.
Physical Communication Must have the ability to talk/expressing and/or exchanging ideas and hear/perceiving sounds.
Physical Demands Must be able to operate office equipment such as computers, copy machines, and fax machines. While performing the duties of this job, the employee is frequently required to sit; handle objects; keypad or papers and books. Employee is occasionally required to stand, w
Job Tags
Full time, Contract work, For contractors, Local area,