Job Description

Assistant Equipment Administrator

Westchester County-established General Contractor is seeking a motivated and reliable individual to join our team. This position involves a variety of responsibilities, including office-based clerical and recordkeeping tasks. Flexibility to work beyond the standard hours of 8:00 AM to 4:30 PM when needed is essential.

Essential Qualifications:

• Valid New York State Driver’s License with a clean driving record (must submit Motor Vehicle Report)
• Proficiency in Microsoft Word, Excel, and YCC Store App
• Excellent communication skills
• Ability to work effectively under pressure, especially when handling unexpected situations
• High School Diploma or equivalent
• Demonstrates initiative, punctuality, and reliability
• Customer service-oriented attitude
• Must present appropriate identification to verify US work authorization (Form I-9)

Key Responsibilities

Responsibilities represent a summary of duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

• Process invoices, order supplies, and maintain accurate records
• Order, store, unpack, and organize small tools
• Maintain inventory of tools and equipment
• Review, match, and file packing slips with received orders
• Create and enter Accounts Payable transmittals
• Maintain driver logs, driver qualification files, and scheduling/sign-ups
• Coordinate with logistics companies for shipping LTL (Less Than Truckload) shipments
• Maintain all crane binders and inspection records in accordance with NYCDOB requirements
• Perform additional duties as assigned

Physical Demands Include but are not limited to:

• Prolonged periods of standing and/or sitting at a desk or in a vehicle
• Ability to lift at least 50 pounds
• Exposure to various weather conditions

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